Systems librarian, manager, and archivist experienced in the creation and management of metadata across archives, libraries, and museum collections. Currently I enjoy thinking about linked open data and other systems and tools for making library and archival metadata and digital materials more discoverable, accessible, and interactive with other online resources in museum communities.
I am a certified administrator of Alma and Primo VE and am experienced in using and managing ArchivesSpace, The Museum System, Preservica, NetX, OpenRefine, MARC, EAD, XSLT, EAC-CPF, and other library, archives and museum systems and standards. I am accomplished in the use of SQL, Microsoft Access and Excel. I possess excellent oral and written communication skills and I have a basic reading ability in French and Italian.
Simmons College Graduate School of Library and Information Science, Boston. Masters of Library Science, Archives Concentration, 2003.
University of Illinois at Urbana-Champaign. Bachelor of Fine Arts, 1993
Current Position: Head of Metadata and Systems, The Museum of Modern Art Library, Archives, and Research Collections (ALRC), January 2020–present
As part of the leadership team of the newly unified departments of the library and archives, I am responsible for administering the major systems used by both offices including the library’s integrated library system, Sierra (cooperatively operated by the three-museum library consortium NYARC), and the archival metadata system ArchivesSpace. I supervise 2.5 FTE library cataloging staff and 1 FTE archival processing staff, supervise cataloguing, and coordinate all metadata produced in the department. I serve as primary liaison between the ALRC and MoMA’s department of Digital Media (responsible for all web content and design), information technology department, and the Collection and Exhibition Technology Department (responsible for The Museum System and all collection information).
In 2021, I co-led all aspects of NYARC’s migration of the library catalog from Sierra to Alma and Primo VE, including bearing sole responsibility for the extraction and migration of metadata between the systems as well as designing new fulfillment, acquisition, and processing workflows tailored to the new environment, and organized and led department-wide training sessions. In addition to leading the redesign of the new Primo VE public interface I also conceptualized and led a broad overhaul of the library and archives websites.
Previous Positions at The Museum of Modern Art Archives, 2006–2019
From 2006 through 2019 I served as project manager, supervising archivist, and processor for several large multi-year processing projects that account for nearly half of the publicly available records in the MoMA Archives, as follows:
The Museum of Modern Art Exhibition Records, January 2014–2021. I hired and led a team of two full time project assistants to process more than 1000 linear feet of exhibition records spanning the years 1929–2000, which opened to the public in October 2016. The project required arranging and describing the merger of multiple sets of records, scanning collection materials, and devising the integrated display of new and old scanned materials with an extensive finding aid.
The MoMA Exhibition and Artist index, January 2014–present. Concurrent with processing the exhibition records, I created an exhibition/artist index of MoMA’s complete exhibition history that, with materials we scanned and indexed, provided the major portion of content and data structure for MoMA’s historical exhibition web pages, launched in September 2016.
The International Council and International Program of The Museum of Modern Art Records, January–December 2013. I hired and led a team of two full time project assistants to process more than 300 linear feet of records spanning fifty years of a key department of the Museum.
The MoMA PS1 Archives, September 2008–December 2012. I surveyed in situ, relocated, and processed over 500 linear feet of archival records of the landmark 50-year-old non-profit exhibition space. The project included constructing a complete exhibition history list and index of artists, bibliography, and a cross index of primary exhibition documentation. In early 2018 the index data was repurposed to integrate PS1 exhibition pages with the MoMA historical exhibition pages.
Project Archivist, April 2006–September 2008. Processed the personal papers of writer Calvin Tomkins, gallery owner Richard Bellamy, artist Scott Burton, and critic David Bourdon.
Prior to my current position I performed several functions at MoMA outside my official responsibilities, as follows:
Finding Aids and Department Website: I served as the departmental supervisor on all finding aid, web, and technical issues. In 2006 I planned and supervised the conversion of more than 100 finding aids into EAD and their publication on the web for the first time. I developed an online patron inquiry form and refined and expanded the departmental website. In 2014 I supervised the implementation of ArchivesSpace and continue to supervise use of that system.
Image Cataloging: I co-supervised all digital image cataloging. In 2017, I was responsible for the enhancement and migration of 44,000+ records for digitized and born-digital archival materials from an antiquated home-grown database into MoMA’s instance of The Museum System.
Standards and Guidelines: I have been responsible for creating and maintaining cataloging and processing standards in the department and contributed to the Archives’ processing manual. I train staff in the use of ArchivesSpace and previous EAD tools.
Grants and Development: Working closely with MoMA’s development office I have written numerous interim and final grant reports reporting on my work and contributed to several grant applications. My work has been responsible for attracting the three largest project grants the MoMA Archives has received to date. I’ve given presentations and spoken to outside funding agents as well as reporting regularly to MoMA trustee committees and other internal support bodies.
Reference and Outreach: I have performed periodic reference room duties and served as the point person for patron inquiries regarding the MoMA PS1 Archives. I heavily revised and expanded the departmental patron and reference database in Microsoft Access to more accurately track reference statistics and collection usage. I have given numerous presentations and tours to museum staff, trustees, students, and outside groups and contributed to the MoMA.org blog
Previous Professional Archives and Library Positions
New York University, The Institute of Fine Arts Library, New York City, September 2005–February 2006. Library Services Coordinator.
New York University, The Fales Library and Special Collections, New York City, June–August 2005. Project Archivist.
Yale University, Arts Library, New Haven, CT, October 2004–May 2005. Kress Fellow for Art Librarianship.
Columbia University, Rare Book and Manuscript Library, New York, August 2003–September 2004. Mellon Foundation Grant Project Archivist/Surveyor.
Database Consultancy 2004—2011
Between 2004 and 2011 as a freelance consultant I built various databases in Microsoft Access and Filemaker Pro to conduct library and archives surveys and cataloguing for the following organizations: New York University Libraries, Barbara Goldsmith Preservation and Conservation Department; Columbia University Libraries, Preservation Division; Booklyn Artists Alliance, Brooklyn, NY.
Pre-professional Archives and Library Experience 2002–2003
Simmons College GLIS, Boston, research assistant to Dean Michèle Cloonan; Harvard Law Library, Special Collections, student processor and cataloger; New England School of Law Library, Boston, serials and archives assistant; New England Historical Genealogical Society, Boston, Intern; Harvard Planning and Real Estate Property Information Resource Center, Intern.
Pre-professional Archives and Library Experience 2002–2003
Simmons College GLIS, Boston, research assistant to Dean Michèle Cloonan; Harvard Law Library, Special Collections, student processor and cataloger; New England School of Law Library, Boston, serials and archives assistant; New England Historical Genealogical Society, Boston, intern; Harvard Planning and Real Estate Property Information Resource Center, intern.
Professional Activities and Achievements
Linked Open Data
On my own initiative I instigated and coordinated MoMA’s participation in the Van Gogh Worldwide project to organize and aggregate artwork and provenance data on the web.
For three years I’ve supervised a Linked Open Data Fellow from Pratt Institute’s School of Information to explore and improve how MoMA can present it’s data in easy to use formats.
I am an active member in the Linked.Art multi-institutional project to refine a linked open data ontology tailored to the needs of describing artworks and their life cycles.
I was a member of the recently concluded Art and Rare materials (ARM) subcommittee of the second phase of multi-institutional Linked Data for Production (LD4P) initiative.
A BIT OF MATTER: The MoMA PS1 Archives, 1976–2000 (April 9-September 10, 2017)
Co-curator. With over 300 objects this is the largest exhibition ever held of material from the MoMA Archives.
The Artist in Place: The First 10 Years of MoMA PS1 (October 24, 2012–January 1, 2013)
The Dealer as Co-Conspirator: Selections from the Richard Bellamy Papers (January 9–February 25, 2008)
Essays, Articles, and Book Chapters
Author of book chapter “The Changing Ecologies of Museum Metadata Systems” in Amelia Nelson and Traci E. Timmons, eds. The New Art Museum Library (Lanham, Maryland: Rowman & Littlefield, 2021)
Contributor, A History of MoMA PS1 (New York, New York: The Museum of Modern Art, 2019)
I contributed two section introductory essays and the principal portion of appendices and back matter.
Contributor, Being Modern: Building the Collection of the Museum of Modern Art (Paris, France: Fondation Louis Vuitton; New York, New York: The Museum of Modern Art, 2017)
“Putting It All Out There: The MoMA Exhibition History Project,” Museum Archivist: Newsletter of the Museum Archives Section (Winter 2017: Volume 27, Issue 1)
Panels and Presentations
“Exploiting Exhibition Documentation in the Museum Archives: Turning Documents into Data at the Museum of Modern Art,” 2020 annual conference of the International Committee for Documentation (CIDOC) of the International Council of Museums (ICOM), December, 2020
“Multi-Modal Exhibitions and the Archives: A Matter of Limitations,” Art Libraries Society North America annual conference, March 2019.
“The Possibilities of Exhibition Histories, LOD, and Improving Access to Historical Museum Materials,” Museum Computer Network annual conference, November 13, 2018.
“MoMA and MoMA PS1 Exhibition History and the Possibilities of a Multi-Institution Integrated Exhibition and Artist Dataset,” 8th Annual Conference of Art Libraries, Amsterdam, October 3, 2018.
“Access to Process: Using Microsoft Database Software for Large Record Collections in the MoMA Archives” and “Old MAID/New MAID: Migrating MoMA Archives’ Image Database”, the Society of American Archivists annual conference, August 2018.
“An Institutional View of Art Communities: The Possibilities of Linked Exhibition Histories,” New York Archives Week Symposium, October 19, 2017.
“New Art and the Museum Archives: Contextualizing the De-Materialized Artwork,” Encuentro Nacional sobre Registro, Catalogación y Documentación de Arte Contemporáneo, Fundación Proa, Buenos Aires, September 13, 2017.
“The First Five Years of MoMA PS1,” Exhibition Open House, MoMA PS1, September 9, 2017.
"Putting on a Show: The Present and Future of MoMA's Online Exhibition History and Artist Index," Museum Archives Standards and Best Practices Working Group “Work in Progress” Symposium, the Society of American Archivists Annual Conference, July 26, 2017.
"Nurturing the Blended Family: MoMA and the MoMA PS1 Archives", the Society of American Archivists Annual Conference, August 10, 2015.
“The MoMA PS1 Finding Aid and Exhibition Index,” the Mid-Atlantic Regional Archives Conference, October 17, 2014.
"Catching Up While Jumping Ahead: Exhibition Documentation at The Museum of Modern Art and MoMA PS1", the Museum Computer Network Annual Conference November 19, 2011.
"The Intersection of Art Museums, Archives, and Critical Theory" at Rutgers University School of Communication and Information, March 31, 2011.
2012 Mid-Atlantic Regional Archives Conference Fredric M. Miller Finding Aid Award, third place, for the finding aid to the MoMA PS1 Archives.
2007 Mid-Atlantic Regional Archives Conference Fredric M. Miller Finding Aid Award, second place, for the finding aid to the Calvin Tomkins Papers.
The Art Libraries Society of north America
The Society of American Archivists
The Archivists Roundtable of Metropolitan New York
Other Activities and Achievements
Artists’ books that I have made are in the collections of The Arts of the Book Collection, Yale University; Wellesley College; Smith College; and Long Island University, Brooklyn.